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HOW DO I USE PDF FILES PROPERLY?

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Today, we decipher for you everything that is hidden behind the famous “PDF”: genesis, tips, advice… let’s go!

It means in English “Portable Document Format”, it is in fact a format used to display documents in an electronic format. Originally developed by Adobe Systems, it is a universal file format, that is, one that can be viewed by anyone.

Its use has also become international, as it has been made accessible to all. His interest? Make it possible to consult a completely identical document for everyone, whatever the operating system and the device: computers, smartphone, etc. Without any incompatibility. Nice no?

STEP 1: HOW TO CREATE YOUR PDF DOCUMENT?

There are several methods. The easiest way is to create a Word document for example and save it by selecting the “.pdf” format. Validate, and presto, your document is now a PDF. When you scan a document or photos at home, you can also choose to save it in “.pdf” format.

If you want to save photos in this format, the technique is different on Windows and Macintosh. On Windows, by opening your photo from the search bar, click on the print logo then select “Microsoft print to PDF” and choose your save location. On Macintosh, all you have to do is open the photo, click on “file” at the top, then print and then choose “save as PDF” at the bottom left. Choose your save location and you’re done!

There is also software that transforms them for you including Adobe Acrobat (paid). You can also turn to online converters and totally free.

STEP 2: HOW DO I EDIT MY PDF?

That’s it, you just created your PDF. Problem, you can’t change it so easily anymore. How to do ? Again, several solutions are available to you. Different applications offer to modify your PDF as you wish. This is the case with Foxit, a very practical and easy-to-use application, but not free.

To compress your PDF so that it is less heavy, assemble several PDFs together, or even cut it into several pages, again, many online sites offer it for free ( ilovepdf , combinepdf, etc.)

STEP 3: WHY AND HOW TO USE IT?

This format, first of all preserves the initial form of your document. It is difficult to modify, which enhances its protection, and generally much less heavy if you want to send it to PC. Very practical, the PDF reader offers a search engine to find the right word or the right sentence. You can also personalize it as you wish, by highlighting certain passages or by adding annotations or comments. We recommend Foxit Reader, a very light and complete free PDF reader.

STEP 4: HOW TO SEND IT?

Like any file, connect to your email and attach the PDF file to your email!

RECOVERY OF GOOD PRACTICES

Take the reflex to convert your files, it’s less heavy and more stable.

Use free online converters that don’t require a subscription like the ones listed above.

Use the features of your PDF (colors, comments, etc.)

Take advantage of the universality of this file to send it easily (emails, platforms, etc.)

 

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